Science for Policy in Europe Conference

Science for Policy in Europe Conference

Building better science for policy ecosystems

10 - 11 October 2023

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Scope

Scientific knowledge and evidence are vital to inform policymaking, to help us identify and analyse problems, and to design effective interventions.

However, in the current poly-crisis landscape, facts are uncertain, values are in dispute, stakes are high, and decisions are urgent. So a simple statement of scientific evidence is not enough. Instead, we need a systemic approach that engages with complex, cross-cutting policy challenges — which means science advice systems must make use of interdisciplinary evidence and expertise, a good understanding of policy needs, and the ability to communicate across policy sectors.

Policy challenges arise across various time horizons, and different challenges require different responses. Modes of scientific advice that are useful in emergency situations — floods, volcanic ash clouds, public health emergencies or energy crises — are rarely the same as those required for long-term foresight and horizon-scanning.

In a world where governance and scientific expertise are both under close scrutiny, policies that are based on solid scientific advice — generated from the best available evidence, by well-functioning science-for-policy ecosystems — also offer something more: the prospect of rebuilding public confidence in science. This confidence will be vital if we are to respond effectively to the complex problems that our societies face, both today and in the future.

About the conference

This major public conference is designed to answer the following questions:

  • What are the trends, challenges and opportunities for the future of evidence-informed policymaking?
  • How can we build stronger science-for-policy institutions, networks and ecosystems in Europe?
  • How can we develop the competencies and skills needed for effective science-for-policy mechanisms?
  • How can we improve the governance of science for policy?

While there is broad agreement that policies should be informed by the best available scientific knowledge, the uptake of science into policymaking remains patchy and often ad hoc across different policy fields and member states.

Following the publication of the European Commission’s Staff Working Document on ‘Supporting and connecting policymaking in the Member States with scientific research’ in October 2022, the COMPET Council of December 2022 welcomed the discussion on the role of science in member states’ policymaking, acknowledging that the subject is important and timely in view of current and emerging challenges. The European Commission therefore has an important role to play in supporting EU member states to improve the uptake of science into policymaking.

Agenda

Hybrid
In-person only
Online




  • 09:15

    Welcome coffee
  • 10:00

    Opening: The importance of Science for Policy for the European Commission and EU Member States

    Hybrid (Inspire Room and Online)

    The opening session will set the scene on why Science for Policy (S4P) is important, and why the European Commission and EU Member States should care about it. Invited speakers will discuss Science for Policy ecosystems in Europe and explore ways to build on the existing networks to make S4P more effective and fit-for-purpose. They will also reflect on the opportunities for the EU to contribute to the establishment of a robust European S4P ecosystem.

    Speakers:
    - Joanna Drake Deputy Director-General, European Commission DirectorateGeneral for Research and Innovation
    - David Edvardsson Director General for the Research Policy Unit, Ministry of Education and Research, Sweden
    - Raquel Yotti Secretary-General for Research, Ministry of Science and Innovation, Spain
    - Barbara Weitgruber Director General for Scientific Research and International Relations, Federal Ministry of Education, Science and Research, Austria, and Co-Chair of the European Research and Innovation Area Committee

    Moderator: Karen Coleman

  • 11:00

    Break
  • 11:15

    Science for Policy: What are the trends, challenges, and opportunities for the future of science informed policymaking?

    Panel: Challenges, trends, and opportunities for the future of Science for Policy in Europe

    Hybrid (Inspire Room and Online)

    Academics and practitioners working in the field of S4P will present and discuss the main challenges and trends for evidence-informed policymaking and scientific advice in Europe and explore opportunities to develop it further. The panel will also address how to develop connections and promote interactions between the three S4P communities (scientists, boundary organisations and policymakers).

    Speakers:
    - Maria Leptin (President of the European Research Council)
    - Nicole Grobert (Chair of the Group of Chief Scientific Advisors and Professor of Nanomaterials, Department of Materials, University of Oxford)
    - Leena Sarvaranta (Lead of the Science for Policy Foresight Expert Group)
    - Jolita Butkeviciene (Director, European Commission Joint Research Centre, Innovation in Science and Policymaking)

    Moderator: Karen Coleman

    Café session: Collective brainstorming on Science for Policy challenges, trends, and opportunities

    In-person only (In the Box room)

    In this interactive Cafe session participants will engage in a collective brainstorming to map out the main challenges, trends, and opportunities for the future of S4P in Europe, building on their unique set of experiences and perspectives.

    Introducer :
    - Pearl Dykstra (Scientific Director of the Open Data Infrastructure for Social Science and Economic Innovations, Netherlands, Group of Chief Scientific Advisors alumna)

    Facilitators: Gilles Laroche (Head of Science Policy, Advice and Ethics Unit, European Commission Directorate-General for Research and Innovation)

    Café session: Collective brainstorming on Science for Policy challenges, trends, and opportunities

    Online only

    In this interactive in-person Cafe session participants will engage in a collective brainstorming to map out the main challenges, trends, and opportunities for the future of S4P in Europe, building on their unique set of experiences and perspectives.

    Introducer :
    - Janusz Bujnicki (Group of Chief Scientific Advisors alumnus and Professor at International Institute of Molecular and Cell Biology in Warsaw)

    Facilitators: Agnieszka Gadzina-Kolodziejska (Deputy Head of the Science for Democracy and Evidence-informed Policy Making Unit, European Commission Joint Research Centre)

    Panel: Challenges and opportunities for Science for Policy in crises

    Hybrid (Creative room 2 and Online)

    This panel session will invite academics and practitioners to present and discuss the specific challenges for evidence-informed policymaking and scientific advice during crises, and the unique trends and opportunities in this context.

    Speakers:
    - Maarja Kruusmaa (Member of the Group of Chief Scientific Advisors and Professor of Biorobotics at the Chalmers University of Technology)
    - Barbara Prainsack (Chair of the European Group on Ethics in Science and New Technologies and Professor at the Department of Political Science at the University of Vienna)
    - Tina Comes (Member of the Crisis Working Group at the Science Advice for Policy by European Academies and Professor at the School of Business and Economics, Maastricht)
    - Daniela di Bucci (Geologist for the Italian Government, Department of Civil Protection)

    Moderator: Toby Wardman (SAPEA Head of Communications, Scientific Advice Mechanism)

  • 12:30

    Lunch
  • 14:00

    How to build stronger Science for Policy institutions and networks?

    Panel: Science for parliamentary policymaking

    Hybrid (Inspire Room and Online)

    This session will address how scientific knowledge and expertise can best support legislators in their decisions, the mechanisms in place to bring science into parliamentary policymaking, and unique challenges of providing scientific advice in a parliamentary setting.

    Speakers:
    - Marcus Scheuren (Head of Unit, European Parliament, Panel for the Future of Science and Technology (STOA))
    - Ana Elorza (Coordinator of the Office of Science and Technology Office of the Congress of Deputies, Spain)
    - Racha El Herfi (Member of the Parliamentary Scientific Services of the Chamber of Deputies, Luxembourg)
    - Chris Tyler (Director of Research and Policy, University College London, Department of Science, Technology, Engineering and Public Policy)

    Moderator: Karen Coleman

    Ideas Market: Building Science for Policy institutions and networks: examples from across Europe

    In-person only (In the Box room)

    The ideas market is an opportunity for practitioners from across Europe to showcase their experiences of building robust S4P institutions and networks in their countries, sharing good practices and advice with interested participants. Each five minutes presentation will be followed by fifteen minutes of interaction with the audience before participants move to another speaker. The participants will have the opportunity to "shop around" and be exposed to different scenarios and ideas.

    Speakers:
    - Netherlands: Anne-Greet Keizer (Research fellow and international liaison officer, Scientific Council for Government Policy, Netherlands)
    - Finland: Jaakko Kuosmanen (Chief Coordinator of the Science Advice Initiative of Finland)
    - Portugal: Filipa Vala (Strategy Adviser at the Portuguese Competence Centre for Planning, Policy and Foresight in Public Administration)
    - Estonia: Liina Eek (Head of the Field of Science Politics at the Estonian Research Council)
    - France: Patrick Flammarion (Deputy Director General for Expertise and Public Policy Support, National Research Institute for Agriculture, Food and Environment, France)

    Facilitator: David Mair (Head of the Science for Democracy and Evidence-informed Policymaking Unit, European Commission Joint Research Centre)

    Panel: Science for global and intergovernmental policymaking

    Online

    In this session the speakers will explore the process and challenges typical for providing scientific advice in multilateral settings. What are the unique institutional features of intergovernmental advisory bodies? What lessons can be generalised from specific experiences? What needs to be considered when setting up a new international advisory structure?

    Speakers:
    - Andrea Hinwood (Chief Scientist, United Nations Environment Programme, and Associate Professor at Edith Cowan University)
    - Elouafi Ismahane (FAO Chief Scientist and an UN system member of the UNSG’s Scientific Advisory Board)
    - Anne-Sophie Stevance (Head of the Global Science Policy Unit, International Science Council (ISC))
    - Jan Marco Mueller (Policy Officer - Science Diplomacy and multilateral relations, European Commission Directorate-General for Research and Innovation)

    Moderator: Olaf Bruns

    Panel: Science advice in contested complexity: lessons from food policy

    Hybrid (Creative room 2 and Online)

    This session will explore the process and unique challenges related to providing scientific advice in contested complexity, taking the lessons from food policy as a starting point. How does the complexity and contested nature of food systems influence the way scientific advice is provided? What lessons can be generalised to other policy areas?

    Speakers:
    - Eric Lambin (Member of the Group of Chief Scientific Advisors and Professor of Geography and Sustainability Science at the Catholic University of Louvain and Stanford University)
    - Jacqueline Broerse (Professor at the Athena Institute, Vrije Universiteit Amsterdam and member of the Expert Group on International Platform for Food System Science)
    - Carlos Gonçalo das Neves (Chief Scientist, European Food Safety Authority)

    Moderator: Toby Wardman (SAPEA Head of Communications, Scientific Advice Mechanism)

  • 15:15

    Coffee Break
  • 15:45

    How to build Science for Policy competencies and skills?

    Panel: Policies and instruments to build capacity and skills

    Hybrid (Inspire Room and Online)

    This panel will focus on policies and instruments, such as fellowships, aimed at developing people’s knowledge and letting them acquire relevant experience to effectively engage in scientific advice for policymaking. How can professionals gain exposure to S4P? How can scientists learn how to engage with policymakers? How can policymakers learn how to approach scientists with policy related requests? How can we facilitate cross-sector mobility? What are the existing mechanisms to enable this?

    Speakers:
    - Lisa Higgins (Head of Challenge Research, Education and Public Engagement in Science Foundation Ireland)
    - Chloe Hill (Policy Manager of the European Geosciences Union)
    - Tome Sandevski (Head of the Mercator Science-Policy Fellowship-Programme, Goethe University Frankfurt)
    - Scott L. Sellars (Senior Policy Adviser, U.S. Department of State)

    Moderator: Olaf Bruns

    Café session: How to build Science for Policy competences for early-career researchers?

    In-person only (In the Box room)

    During the session, participants will explore how to build S4P competences for early-career researchers. What are the skills needed for early-career researchers in this context? How can they acquire these skills? Do opportunities to acquire them already exist? What needs to change in the training process to incorporate those skills?

    Introducer:
    - Elias Kock (Policy Analyst at the Science for Democracy and Evidence-informed Policymaking Unit of the European Commission Joint Research Centre)

    Facilitator: Stephany Mazon (Scientific Policy Officer, Young Academies Science Advice Structure)

    Café session: How to train the next generation of Knowledge brokers?

    Online only

    This session will engage participants to brainstorm on: What skills do knowledge brokers need? Who should be responsible for training the next generation of knowledge brokers? What professional pathways are needed for knowledge brokers? What opportunities already exist?

    Introducer:
    - Gun Rudquist (Head of Policy at the Baltic Sea Centre, Stockholm University)

    Facilitator: Kristian Krieger (Policy analyst at the Science for Democracy and Evidence-informed Policymaking Unit, European Commission Joint Research Centre)

    Panel: How to build Science for Policy capacity in national public administrations?

    Hybrid (Creative room 2 and Online)

    In this session the speakers are invited to share their experience, at the national level, on the integration -or the absence of integration – in their policy making process, from the HR, legal and ethical viewpoints. They will be invited to explain why they pay attention to the use of science in policy making and how they do it. They will be invited to share an enlightening example of how this integration was successful and also one thing that they would do differently, with ex-post experience. They will eventually be invited to answer the question: can you do policy without science?

    Speakers:
    - Anastasia Tsartsara (Head of Sector of Interior, Digital Governance, Justice & Institutions, Presidency of the Government, Greece)
    - Anne-Greet Keizer (Senior research fellow and International liaison at the Netherlands Council for Government Policy (WRR))
    - Simon Vydra (Head of the Government Analytical Unit at the Office of the Government of Czech Republic)
    - Stéphane Jacobzone (Senior Advisor for the Organisation for Economic Co-operation and Development)
    - Agnieszka Gadzina-Kolodziejska (Deputy Head of the Democracy and Evidence-informed Policymaking Unit, European Commission Joint Research Centre)

    Moderator: Daniele Dotto (Deputy Director and Head of the Governance and Public Administration Unit, European Commission Directorate-General for Structural Reform Support)

  • 17:00

    Break
  • 17:15

    Plenary – Take away with rapporteurs from each parallel session

    Plenary: Take away messages from the parallel sessions

    Hybrid (Inspire Room and Online)

    Rapporteurs from each of the parallel sessions will provide a brief overview of the main points discussed and their key take away messages.

    Moderator: Olaf Bruns

  • 18:00

    Networking cocktail


  • 08:45

    Welcome coffee
  • 09:15

    Opening: Reforming policymaking: What changes are needed to bring science and public administration closer together?

    Hybrid (Inspire room and Online)

    This opening session of Day 2 will focus on: what are the necessary reforms in support of science for policy and how the EU and national governments can support their successful implementation.

    Speakers:
    - Marek Havrda (Deputy Minister for European Affairs of the Czech Government)
    - Mario Nava (Director-General, European Commission Directorate-General for Structural Reform Support)

    Moderator: Olaf Bruns

  • 09:30

    Panel: What can research policy do to support science for policy?

    Hybrid (Inspire room and Online)

    This panel discussion will focus on the role of the research sector in supporting the uptake and impact of research in policy. Is policy engagement adequately rewarded among researchers? What are the barriers research organisations and individual researchers face when engaging with policy? What are the changes needed in R&I policy to further develop S4P? How does S4P fit within the European Research Area (ERA)?

    Speakers:
    - Magda de Carli (Deputy Director, Head of Unit of the European Semester and Country Intelligence Unit, European Commission Directorate-General for Research and Innovation)
    - Maria Chiara Carrozza (President of the National Research Council, Italy)
    - Javier Moreno Fuentes (Vice-President for International Affairs, National Research Council (CSIC), Spain)
    - Susanne Caarls (Head of Department Europe and International & Societal Impact and Open Science, Directorate Research and Science Policy, Ministry of Education, Culture and Science, The Netherlands)

    Moderator: Olaf Bruns

  • 10:30

    Coffee Break
  • 11:00

    How to improve governance of Science for Policy?

    Panel: Incentivising and measuring Science for Policy impact

    Hybrid (Inspire Room and Online)

    Policy reforms require setting goals and measuring impact. What does success look like in S4P? How can we map the impact of S4P? How do we evaluate S4P schemes and programmes? How do we create the right incentives for both researchers and policymakers?

    Speakers:
    - Gaby Umbach (Co-Principal of the Interdisciplinary Research Cluster on ‘Crisis of Expert Knowledge and Authority’ at the European University Institute)
    - Barbara Albiger (Principal expert in Scientific Quality at European Centre for Disease Prevention and Control)
    - Kathryn Oliver (Associate Professor of Sociology and Public Health London School of Hygiene and Tropical Medicine, and Co-Lead of the community ‘Transforming Evidence’)
    - David Budtz Pedersen (Professor of science communication and science policy studies, Aalborg University, Denmark)
    - Mina Shoylekova (Head of Sector, Public Administration and Governance, European Commission Directorate-General for Structural Reform Support)

    Moderator: Olaf Bruns

    Café session: Co-designing a code of practice on the uptake of scientific knowledge in policymaking

    In-person only (In the Box room)

    The world café session will lay grounds for the development of a code of practice on the uptake of scientific knowledge in policymaking.

    Introducer:
    - Iphigenia Pottaki (Policy Officer and Team leader, Valorisation Policies & IPR Unit, European Commission Directorate-General for Research and Innovation)

    Facilitator: Jacques Verraes (Deputy Head of the Science Policy, Advice and Ethics Unit, European Commission Directorate-General for Research and Innovation)

    Barometer Debate: Ethics and values in science for policy

    Online (Barometer debate)

    This barometer debate will address the role ethics and values play in policymaking. Invited experts will explore the challenges and opportunities in balancing scientific advancements and ethics while addressing complex societal issues. Participants will gain valuable insights into ethical approaches that can shape a more sustainable and equitable future through evidence-informed policymaking.

    Speakers:
    - Heather Douglas (Associate Professor, Michigan State University, Center for Philosophy of Science)
    - Migle Laukyte (Member of the European Group on Ethics in Science and New Technologies, and Tenure Track Professor of CyberLaw and Cyber Rights at the Law Faculty of Pompeu Fabra University)
    - Ron Iphofen (Principal Investigator of PRO-RES: ethical evidence for policymaking)
    - Siobhán O’Sullivan (Executive Director of the Royal Irish Academy and chair of the Steering Committee for Human Rights in the fields of Biomedicine and Health, Council of Europe)
    - Steven Van Gucht (Government advisor, Head of the Division of Viral Diseases in humans at Sciensano, Belgium)

    Moderator: Toby Wardman (SAPEA Head of Communications, Scientific Advice Mechanism)

    Panel: What are the ingredients for a successful advisory body?

    Hybrid (Creative room 2 and Online)

    This panel session will look at the process of setting up advisory bodies, their common features, and the specific elements required for an advisory body to be fit for purpose. How to operationalize new advisory processes? What is the role of principles and guidelines? What are the lessons learnt from recent years when many governments were called to create advisory bodies at very short notice?

    Speakers:
    - Malin Mobjörk (Deputy Head of Department for Environment at the Swedish Research Council for Sustainable Development, and chair of the Science Europe Working Group on the Green and Digital Transition)
    - Cathrine Holst (Professor at the Department of Philosophy, University of Oslo and leader of the research project ‘The influence of experts on public policy’)
    - Antonio Loprieno (Chair of the SAPEA Board, president of ALLEA)
    - Daniel Goroff (Deputy Director for Science and Society, US Office of Science and Technology Policy)

    Moderator: Karen Coleman

  • 12:15

    Break
  • 12:30

    Plenary: Take away messages from the parallel sessions

    Hybrid (Inspire room and Online)

    Rapporteurs from each of the parallel sessions will provide a brief overview of the main points discussed and the key take away messages.

    Moderator: Olaf Bruns

  • 13:00

    Lunch
  • 14:30

    Fishbowls: How can we build better Science for Policy ecosystems in Europe?

    Hybrid (Inspire room and Online)

    In this interactive discussion panellists and participants will be called upon to discuss: What can we do next to build better S4P ecosystems in Europe? What are your main takeaways from the conference? What is the one thing that you are going to do that will contribute to building better science for policy ecosystems in Europe?

    Speakers:
    - Maria Chiara Carrozza (President of the National Research Council, Italy and Chair of the European Science Advisors Forum - ESAF)
    - Nicole Grobert (Chair of the Group of Chief Scientific Advisors and Professor of Nanomaterials, Department of Materials, University of Oxford)
    - Markus J. Prutsch, YASAS (Board Member)/Heidelberg University (Associate Professor)

    Moderator: Karen Coleman

  • 15:15

    Break
  • 15:30

    Closing: What next?

    Hybrid (Inspire room and Online)

    Representatives from the European Commission and from the upcoming Belgian presidency of the Council will present their vision for the next steps towards building better science for policy ecosystems in Europe.

    Speakers:
    - Lionel Bonjean Director General, Service Public Wallon Economie, Emploi, Recherche
    - Stephen Quest Director-General, European Commission Joint Research Centre
    - Joanna Drake Deputy Director-General, European Commission Directorate-General for Research and Innovation

    Moderator: Karen Coleman

  • 16:00

    End of the Conference

Venue of the conference

This will be a hybrid event, with participation possible both in person and online. The physical part will be held in Brussels at the hotel nhow Brussels Bloom (Rue Royale / Koningsstraat 250, 1210 Brussels).

Hotel nhow Brussels Bloom
Rue Royale / Koningsstraat 250, 1210 Brussels

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